You can provide someone else the authority to act on your behalf in ROVER. Watch this video to learn step-by-step how to do this, including choosing the level of access (standard or limited) and the functions they can do on your behalf.
ROVER: How to provide someone authority to act from Infrastructure & Regional Dev on Vimeo.
[Image appears of a dark blue screen with a network background, and text appears: ROVER, How to provide someone authority to act]
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Narrator: Today, I'm going to show you how to provide someone else an authority to act on your behalf in ROVER. I have already signed into my ROVER account.
[Image shows the cursor selecting the 'Authority to act' button on the dashboard at the top of the webpage, and then the image changes to show the 'Manage authority to act' page]
Click on the 'Authority to act' button on the dashboard, which will take you to this page where you can manage your authorities to act. In this example, I want to give Luke Duke permission to submit applications and manage approvals on my behalf.
[Image shows the cursor selecting the 'Record authority to act' button on the top right corner of the webpage, and then the image changes to show the 'Record authority to act' section of the website]
I start by clicking the 'Record an authority to act' button here in the top right-hand corner. On this page, I need to choose what type of relationship I want to record. There are three types of relationships.
[Image shows the cursor selecting 'Provide authority to someone else' under the 'What type of relationship would you like to record?' section]
I'm going to choose 'Provide authority to someone else'.
[Image shows the cursor populating the 'Whose authority are you providing?' section on the webpage]
Next, I need to select the person whose authority I am providing. In this example, I am giving Luke authority to act on my behalf. So, I need to select my name from the dropdown menu. You can provide someone else's authority here; however, you will already need to have the authority to do so in ROVER.
[Image shows the cursor selecting 'Standard access' under the 'What level of access are you requesting?' section of the webpage]
Now, I need to choose the level of access I want Luke to have - standard or limited. Users with 'Standard access' can see everything belonging to the organisation or individual for each function they are assigned. 'Limited access' users can only see specific records where they are added as contributors within a function. I'm going to select 'Standard access'.
[Image shows the page scrolling down and the cursor selecting 'Applications' and 'Approvals' from the 'What ROVER functions are you requesting access to?' section of the webpage]
Now I need to select one or more ROVER functions. Functions are a way of controlling what a user can do in ROVER on behalf of an organisation or individual. I want Luke to submit applications on my behalf so I'm going to choose 'Applications'. I also want him to manage my approvals, so I will also select 'Approvals'.
[Image shows the name and email address fields being populated under the 'Who are you providing access to?' section of the webpage]
The next question asks who I'm providing authority to, so I need to add Luke's details. I know Luke's email address, so I will enter it into the email field, however, if I don't know his email address I can leave it blank. If no email is provided, a blank token will be generated and you will need to provide it to them.
[Image shows the cursor pointing to the 'End date' field in the section, and then the image shows the cursor pointing to the calendar icon]
As you can see here, the end date has already been populated. This date is set one year from today by default. However, if you wish to change it, click on this calendar icon and choose a different date.
If there is more than one person you want to provide authority to, click the '+' button and add their details into the fields provided.
[Image shows the cursor ticking the check box under the 'I declare that' section of the webpage]
The last step is to read and acknowledge the declaration by ticking this box.
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Now click 'Record Authority to Act'.
[Image changes to show the 'Manage authority to act' page showing the 'Activate token' section]
If an email address was entered, this triggers an email to be sent from ROVER to the person you are giving authority to, in this case Luke, notifying them of your request. Once they receive the email or are provided with a token, they will be able to accept your request and start doing things on your behalf in ROVER. And that's how you give someone authority to act on your behalf in ROVER.
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For more information on how to use ROVER, visit the department's website or watch more videos on the department's Vimeo channel.
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