Coronavirus (COVID-19) updates from the Australian Government

Authority to Act in ROVER

If you are representing an organisation or individual, you will need to upload a letter in ROVER authorising you to act on their behalf. This is called an authority to act.

Multi-level authority to act in ROVER

ROVER’s authority to act functionality allows for multiple tiers of authority.

The multi-level authority to act feature gives organisations the control and flexibility to set standard or limited access levels and to assign functions.

This guide describes what an authority to act is and how it works in more detail.

Authority to act requirements

An authority to act must be:

  • a letter on letterhead of the approval holder and signed by a Key Management Personnel office holder
  • an original or electronic copy
  • include:
    • signature, name, position and contact details of the person signing the letter,
    • date, and
    • wording that authorises the ROVER user to act on behalf of the organisation (note: the letter cannot restrict the scope of the approval in any way but it may include a cessation date)
  • in English, i.e. has enough English to identify all of the above, or is accompanied by a professional translation (an example is the National Accreditation Authority for Translators and Interpreters (NAATI)) if the letter is in a language other than English
  • not have been altered in any way.

Company certificate of registration or incorporation (or equivalent)

When you record an authority to act for an organisation in ROVER, you’ll need to upload a certificate of registration or incorporation (or equivalent) if the organisation does not have an Australian Business Number (ABN) or Australian Company Number (ACN).

This applies to many overseas companies.

Your certificate must be:

  • the issuing jurisdiction
  • the name of the organisation as entered on ROVER, and
  • an identification reference number/alphanumeric
  • in English, i.e. has enough English to identify all of the above, or is accompanied by a professional translation (an example is the National Accreditation Authority for Translators and Interpreters (NAATI)) if the letter is in a language other than English
  • able to be accessed on request from the issuing jurisdiction.

* The Department of Foreign Affairs and Trade publishes a list of recognised foreign governments on its website